One of the negative things that can happen with running a business on your phone and computer is messy organization in this digital world we live in. I like to coach my clients to start doing this every quarter during their quarterly CEO day. If you do not have a CEO day planned, start with adding a recurring meeting with yourself to your calendar every 90 days to do this list and anything you know you need to do as well for your business! I would set aside 2 hours to begin. 

Pro tip: If you are using Google Calendar in the description I add a checklist of what to do during that meeting to make it easier and less reasons to not follow through with my appointment during the time block. 

Here is my list of quarterly tasks to do every quarter in your business for optimal digital organization: 

• Start in your downloads folder on your computer and move everything to the rightful home (Dropbox, Google Drive, or on your computer) This will help you find the documents when you need them
• Next move to your desktop and do the same. I fully believe a clean desktop is a clean mind
• Move to your phone photos, I organize photos for my business in albums for easy access. I also go through the photos I took this past month and remove duplicates
• Next go through your screenshots and delete, organize, whatever! I know mine build up and I have ideas in there for business! But at the same time I blink and have 7438234 screenshots in a month so it’s important to go through them
• Backup your documents (I recommend Dropbox and this does it automatically!) 
• Spend 30 minutes unsubscribing to emails you NEVER open or read. This will help you every day keep your email clean and less distractions
• Spend 15 minutes unfollowing ANYONE on social media that makes your feel inadequate 
• Remove apps on your phone you do not use – no need of wasting the storage space. Also this will help reduce the push notifications that are distracting you while you are working
• Clean up your project management tool (I love Clickup and Trello) but go through a clean up your boards
• Clean up your CRM tool (I love Honeybook). I do this weekly not quarterly but go through your pipeline and clean it up, maybe you haven’t sent testimonial emails do that today. 
• Go through your leads board and nurture them and move them to the correction status

Feel free to take this list, add to it, customize it for your business, but please take orgainzation seriously. It helps reduce stress when you know your files are organized and backed up. Think of your closet. When you closet doors won’t shut, there are empty hangers all over the place, jeans unfolded, shirts on the floor because they feel off hangers, and things just shoved somewhere and are not in their rightful place… how stressful is that everytime you need to get dressed? What about when you closet is organized, everything is clean and folded, nothing is on the floor, doesn’t that make you excited to open your closet and find your favorite outfit for the day? 

It is the exact same way in digital organization too, just people can’t see how messy your life is, unlike your closet.